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Insights from the leadership at HB on technology and culture

Technology Checklist For Safely Returning To The Office

on January 04, 2021

Is your organization ready to return to the office? Due to the pandemic, the workplace is changing dramatically, rapidly. Decision makers face a varied list of new safety precautions surrounding employees return, whether it be in-full or hybrid. HB has created a checklist for you to consider as you prepare your space. There’s a fine balance to keeping your employees safe while still promoting communication and collaboration, here’s how it’s doable.

A Cisco survey of 1,569 global executives, knowledge workers, and those in key roles responsible for employee environments found that:

  • 97% Of the workforce wants changes to make work environments safer. They are most concerned about:
    • 64% touching shared office devices
    • 52% knowing if a room is over capacity for social distancing
    • 41% knowing when a room was last cleaned
  • 89% are frustrated with in-office experiences in general
  • 94% of the workforce say their experience can be improved by:
    • 59% collaboration devices
    • 51% digital whiteboard technology
    • 47% digital note-taking assistants

The need for change in the workplace isn’t just centered around safety. It’s about being able to do the job in the best possible way while still staying safe. The following checklist is a great starting point for how to combine the right technology to allow for communication, collaboration, and social distancing.

For seating, spacing, and working from home:
  • Desk hot-spotting or hoteling: In a hybrid or full-time setting, hot-spotting and hoteling allows employees to sign up for space ahead of time to easily keep a required social distancing. Hoteling and hot-spotting can be remotely monitored, accessed, and automatically assigned.
  • Room Reservation: Ensure your technology allows employees to reserve their needed space ahead of time.
  • Pre-recorded messaging: Hosting executive town halls and sharing live or pre-recorded messaging throughout your organization keeps employees engaged and connected.

Directions and digital signage:

  • Wayfinding: By directing employees and visitors to their work or meeting space within the office reduces traffic, confusion, and unnecessary proximity encounters.
  • Messaging: Give those in office and at home quick access to corporate messaging and safety updates. Updates can be visible through your preferred collaboration platform and in conference rooms.
  • Content: Create custom-branded content such as interface design, animated visuals, video, and layouts that amplifies the effectiveness of your digital signage with HB’s help.

In-office preparedness:

  • Room readiness: Utilizing the right touchless technology to sense room occupancy and create alerts for cleaning and room readiness to keep employees and visitors safe.
  • Collaboration Platform: Outfitting all meeting spaces with the same collaboration platform allows conference spaces to work seamlessly with those at home or in other office rooms.
  • EBT Scanners: Elevated Body Temperature scanners at a point of entry is a front-line tool that not only provides efficient initial screening but demonstrates a commitment to keeping staff and visitors safe.

If you haven’t found the right way to tackle these return to work necessities, HB has a host of solutions to address each and every one of these problems, some of which only require a single integrated solution to solve several of these points.


This checklist is a part of our upcoming Digital Workplace campaign. Check back soon for our guide to the digital workplace, where to get started, and what technologies are best for you. And, as always, please reach out to let us know how we can help or have us walk through what your needs may be to help find your best-fit solution.